File Management

Regular File Cleanup:

• Schedule regular cleanup tasks to remove temporary files, outdated render outputs, and unused assets from the server.
• Identify and delete files that are no longer needed, such as old render frames, intermediate files, or obsolete project assets.

Automated Cleanup Scripts:

• Develop automated cleanup scripts or tools to streamline file deletion processes.
• Set up scheduled tasks to run cleanup scripts during off-peak hours to minimize disruption to ongoing projects.

Versioning and Backup:

• Implement version control systems or backup solutions to maintain multiple versions of render files and project assets.
• Ensure that backup solutions are configured to perform regular backups of critical data to prevent data loss in case of server failure or accidental file deletion.

Incremental Backups:

• Use incremental backup strategies to only back up files that have changed since the last backup.
• This helps reduce backup time and storage requirements while ensuring that recent changes are safely preserved.

Offsite Backup:

• Store backups in offsite or cloud storage locations to protect against data loss due to physical server damage, theft, or natural disasters.
• Implement encryption and access controls to safeguard sensitive data stored in offsite backups.

File Retention Policies:

• Define clear file retention policies specifying how long different types of files should be retained before deletion.
• Ensure that file retention policies comply with legal and regulatory requirements governing data retention and privacy.

Data Integrity Checks:

• Periodically perform data integrity checks to verify the consistency and integrity of stored files.
• Use checksums or hash algorithms to detect data corruption or tampering and take corrective actions as needed.

Disaster Recovery Planning:

• Develop and maintain a comprehensive disaster recovery plan outlining procedures for restoring data in the event of data loss or server failure.
• Conduct regular drills and simulations to test the effectiveness of the disaster recovery plan and identify areas for improvement.

User Education and Training:

• Provide training and guidelines to users on file management best practices, including proper file naming conventions, folder organization, and data retention policies.
• Encourage users to regularly archive or move files that are no longer actively used to long-term storage to free up server space.